VISA INFORMATION AND SUPPORT
Please refer to Poland’s Ministry of Foreign Affairs website for information concerning entry conditions into Poland.
The countries whose citizens are not required to be in possession of a visa when entering Poland, for less than 90 days, are listed here.
Some countries do require a visa to enter Poland. Unless you are a citizen of a country that is waived from requiring a visa to enter Poland, or you already hold a valid visa, you will be required to apply for a visa in advance of travel to Poland to participate in the World Conference on Doping in Sport in Katowice.
Poland is part of the Schengen Area, which means that short-term Schengen visas issued by Poland are valid throughout the territory of all 26 Schengen states: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.
Please keep in mind that a set of specific documents and information must be prepared and provided when applying for a Schengen visa.
- A printed copy of the registration confirmation email along with a printed copy of the invitation letter issued by the Polish Ministry of Sport and Tourism (which you will receive after your online registration has been approved) must be attached to the visa application as proof of the purpose of the travel to Poland. It is recommended that you expressly indicate in your visa application that you will attend the 2019 World Conference on Doping in Sport in Katowice.
- You will be obliged to provide proof of sufficient financial means (the recommended minimum amount per day is 75 EUR) and accommodation (hotel booking). You may also be required to provide bank statements, pay slips etc. (for three months prior).
- Every visa applicant is required to purchase travel medical insurance that covers their entire intended stay. The insurance should be valid in the territory of all Schengen states, not only Poland. The policy should cover any expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment or death. A minimum coverage is 30,000 EUR should be anticipated. Insurance companies which commonly provide tailored policies are recommended.
- There are special requirements which your passport must meet:
- its validity should extend at least three months after the intended date of departure from the territory of the Schengen states;
- it needs to contain at least two blank pages;
- it shall have been issued within the previous 10 years.
- In your application, you will be asked to indicate if a Schengen visa has been issued to you in the last 59 months.
Participants are advised to identify the location where the visa should be applied for as early as possible (Polish Missions Abroad), and to check if any specific visa requirements are to be applied by the relevant Polish Mission, as these may vary.
You are strongly encouraged to contact the appropriate consular authorities as soon as you successfully register for the Conference and receive an official Conference notification. The issuance of a visa may take up to two weeks from the date of submission of the visa application. Some consular posts, subject to workload, may incur significant delays in receiving a visa appointment and we therefore encourage you to commence the process as soon as possible. Note that failing to file the application in a timely manner, may result in you not being able to participate in the Conference.
Lastly, please check carefully upon receipt of the visa, that it covers the full period of participation for the Conference.
Should you have any questions, do not hesitate to contact us at firstname.lastname@example.org.